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Congress 2011 is produced by the Baking Association of Canada
(BAC) and the Conseil de la Boulangerie du Quebec (CBQ).
1. CONTRACT: The Application for Exhibit Space
when, and if, accepted by BAC shall constitute a contract between
the Exhibitor and BAC and, in addition to its terms, shall include
and incorporate the Exhibitor's Terms & Conditions, the tentative
floor plan which the parties acknowledge may be amended and modified
by BAC and the Operating Rules which will be sent to the Exhibitor
as part of the Exhibitor's Manual.
2. SHOW DETAILS: The license given hereunder is solely
for the use and occupation of the space allocated to the Exhibitor
and is for the period outlined below.
SHOW DATES:
Sunday, May 1, 2011 12:00 noon - 5:00 pm
Monday, May 2, 2011 12:00 noon - 5:00 pm
Note: Access to the exhibit floor is restricted to allocated
move-in and move-out periods outlined below and from 4 hours before
show opening and 1 hour after closing on show days.
SHOW LOCATION:
Place Forzani
4855, rue Louis-B-Mayer
Laval, QC H7P 6C8
MOVE-IN DATES: Friday, April 29, 2011 and Saturday, April
30, 2011 according to a schedule to be developed by BAC. Exhibitors
will not be allowed to move-in outside their allocated time period.
MOVE-OUT DATES: Monday, May 2, 2011, 5:30pm - 9:00pm and
Tuesday, May 3, 2011, 8:00am - 12:00 noon.
3. EXHIBIT SPACE RATES: Quoted in Canadian dollars, exclusive
of 5% Federal GST (Goods and Services Tax) and 8.5% QST (Quebec
Sales Tax).
Minimum exhibit size is 10'x10'=100 sq.ft. Various sizes and
configurations can be accommodated.
| Single In-Line Booth (10'x10' unit) |
$19.25 per sq.ft. |
| Corner Premium (exposure on 2 sides) |
$250 each |
EXHIBIT SPACE RATES INCLUDE:
- 2 day exhibition, 10 hours total exhibit time
- draped booth - 8 ft high x 10 ft wide backwall, 3 ft high railing
drape to aisle in Congress 2011 colours
- materials handling from loading docks to booth (uncrating, assembly
& spotting available at additional charge)
- removal, storage and return of shipping crates
- building perimeter (entrance/exit) security coverage)
- on-site refrigerated and freezer storage (user fee required)
- attendee lead retrieval system (user fee required)
- five exhibitor badges per 100 sq.ft. (up to maximum of 25 badges)
- five complimentary Baker/Retailer/Foodservice Passes per 100
sq.ft. (additional passes available at discounted rates) Note:
Passes are valid for admission to the trade show exhibition for
two days. Tickets for social activities available at additional
cost.
- company name pre-promotion in Attendee materials (if contrated
by printing deadline) and on BAC's web-site (hot link to company
web-site available at additional cost)
- pre-promotion of In-Booth activities including new products,
show specials, prize draws, demonstrations and guest/celebrity
appearances on BAC's website
- opportunity to provide a Product Presentation to a group of
attendees (Time slots are limited each day) Note: New Product
presentations will be highlighted as such in promotions
- New exhibitor program (to participate in this program, company
must not have participated in the 2007 edition of Congress)
- on-site show service contractors
- exhibit customer service including exhibitor updates and reminders
- comprehensive exhibitor manual including operating rules, official
contractor information, order forms and general information
- company listing in Official Program Guide published by Bakers
Journal (if contracted by printing deadline) or in On-Site Addendum
(if contracted after Official Program Guide printing deadline
and before April 22, 2011)
BAC/CBQ Members Also Enjoy The Following:
- $2.89 per sq.ft. discount on single in-line booth cost (15%
discount per 100 sq.ft.)
- up to 30 cu.ft. of refrigerated or freezer storage (a $150.00
value)
- an additional 5 complimentary Baker/Retailer/Foodservice Passes
per 100 sq.ft.
- discount on hot link to company web-site (a $50 value)
4. PAYMENT REQUIREMENTS: The Application for Exhibit Space
must be accompanied by the appropriate payment in accordance with
the schedule listed below. Applications will not be processed
nor assigned space without the required payment.
| If application is submitted: |
Payment required is: |
| Before Oct 31/10 |
30% of total booth cost plus GST & QST |
| Oct 31/10 - Jan 31/11 |
60% of total booth cost plus GST
& QST |
| After Jan 31/11 |
100% of total booth cost plus GST & QST |
Note: Any exhibit space that has not been paid for in full
by close of business Jan 31, 2011 can be reassigned or cancelled
without refund at the discretion of BAC.
5. REFUNDS AND CANCELLATION CHARGES: In the event an Exhibitor
whose Application for Exhibit Space has been processed and accepted
wished to cancel prior to January 31, 2011, a refund of the money
deposited less 30% of the total exhibit space cost and applicable
GST & QST will be returned if the notice of cancellation
is received by BAC in writing prior to January 31, 2011. There
will be no refund of exhibit space payments for cancellations
made on or after January 31, 2011, even if the cancelled space
is subsequently resold.
BAC reserves the right to terminate this contract and to withhold
from the Exhibitor possession of exhibit space and all space rental
fees paid if: (a) the Exhibitor fails to pay all space rental
charges by Jan 31, 2011; (b) the Exhibitor fails to set up an
exhibit consistent with the prime purpose of the Exhibition during
the assigned move-in times or (c) the Exhibitor fails to perform
any material terms or conditions of the contract or refuses to
abide by these Terms and Conditions. Should this contract be terminated
in this manner the Exhibitor shall forfeit, as liquidated damages,
the amount paid for space rental (including GST & QST), regardless
of whether or not BAC resells the space involved.
In case the Exhibition cannot not be held for any reason whatsoever,
then and thereupon the license of space to the Exhibitor shall
be terminated. In such case, the limit of the claim for damage
and/or compensation by the Exhibitor shall be the return to the
Exhibitor of the amount received by BAC from the Exhibitor for
license of the space. If the Exhibition is terminated for any
reason during the term of the license, the amount to be refunded
to the Exhibitor shall be prorated based on the proportion of
the term expired up to the termination.
6. NON-DELIVERY OF THE BUILDING: BAC will not be liable
for failure to deliver the space in the event of the building
becoming unavailable through fire, act of God, public enemy, strikes,
the authority of law or any other cause beyond its control.
7. ALLOCATION OF EXHIBIT SPACE: Whenever possible, space
assignments will be made in keeping with the preferences as to
location by the Exhibitor. During the initial assignments, if
two or more Exhibitors request the same location in its original
configuration, the Exhibitor who is a member in good standing
with BAC will be given preference. In the event two or more firms
are members in good standing with BAC request the same space,
the application and deposit with the earliest date received will
be considered first. BAC reserves the right to make the final
determination of all space assignments and configurations in the
best interest of the Exhibition.
8. SUBLETTING OF EXHIBIT SPACE: Exhibitors may not assign,
sublet or share their exhibit space with another business or firm
unless approval has been obtained in writing from BAC. Exhibitors
must show goods manufactured or dealt by them in the regular course
of business. Should an article of a non-exhibiting firm be required
for operation or demonstration in an Exhibitor's display, identification
of such article shall be limited to the usual and regular nameplates
and imprint or trademark under which same is sold in the general
course of business.
9. ELIGIBLE EXHIBITS: The purpose of this Exhibition is
to provide a forum whereby suppliers of ingredients, products,
equipment, services and technology can meet and sell to companies
that produce finished baked goods for sale or resale. As such,
all Exhibitor's products and services must be of this nature.
BAC reserves the right to remove, decline or prohibit any exhibit
or part of an exhibit or proposed exhibit which, in its opinion,
is not suitable to or in keeping with the character of the Exhibition.
Associations, educational institutions and related government
departments are eligible to exhibit.
10: LIABILITY: Neither BAC, nor the Place Forzani, nor
the official contractors charged with providing the services can
be held responsible for any injury, loss or damage that may occur
to the Exhibitor's employees, agents or property from any cause
whatsoever, or which may be sustained by any person who may be
on the premises contracted to the Exhibitor, or watching, observing
or participating in any demonstration or exhibit of the Exhibitor.
Exhibitor and Exhibitor's contractors and its insurers will not
subrogate against BAC for theft of, loss of or damage to Exhibitor's
or Exhibitor's contractors' property while in transit to, within
and in transit from the confines of Place Forzani.
It is agreed by the parties that the nature of the facilities
available, the presence and circulation of large numbers of people,
the difficulty of effective supervision over the protection of
large numbers of removable articles in numerous booths, and various
other factors make it reasonable that each Exhibitor shall assume
the risk of any injury, loss or damage, and the Exhibitor by signing
this contract hereby assumes such risk and expressly releases
the organization and individuals referred to above from any and
all claims for any such loss, damage or injury. Protection against
unauthorized removal of property from the booth occupied by the
Exhibitor shall be the Exhibitor's responsibility and that it
is the sole responsibility of the Exhibitor to obtain such insurance
protection.
NOTE: BAC will provide security from the beginning of move-in,
throughout the show period, until the completion of move-out on
a 24 hour a day basis, but the furnishing of this service is in
no case to be understood or interpreted by Exhibitors as guaranteeing
them against loss or theft.
11. INSURANCE: Exhibitor and Exhibitor's contractors shall
at their sole cost and expense, procure and maintain through the
term of this contract, comprehensive general liability insurance
against claims for bodily injury or death and property damage
occurring in or upon or resulting from the contracted premises.
This basic policy must comprise insurance for contractual responsibility
and for civil responsibility. Such insurance shall name BAC as
an additional insured.
The Exhibitor must also meet full requirements of federal and
provincial legislation covering safety at work, duly protecting
every person carrying out work for their account.
Exhibitor shall obtain and shall furnish upon request of BAC
a certificate of insurance evidencing the required insurance to
BAC. If the Exhibitor uses a non-official contractor it must furnish
to BAC evidence of insurance as described in the Exhibitor's Manual,
Insurance Requirements section.
All property of the Exhibitor and Exhibitor's contractors is
understood to remain under its custody and control in transit
to, within and in transit from the confines of the exhibit hall.
12. DAMAGE TO PROPERTY: The Exhibitor is liable for any
damage caused to building floors, walls, or columns or to standard
booth equipment, or to other Exhibitor's property. Cost for repairing
any damages will be billed to the responsible Exhibitor.
13. CONFLICTING EVENTS: The Exhibitor agrees not to extend
invitations, call meetings, hospitality events or otherwise encourage
the absence of bakers and executives from the exhibit hall, workshops
and evening functions during Congress.
14. ADMITTANCE RESTRICTIONS: Congress is an event consisting
of a trade show, seminars and evening functions. As such, the
general public will not be admitted. For safety reasons, children
under 16 will not be permitted on the show floor during move-in
and move-out.
A name badge will be required for entry into the exhibit hall
at all times. Badges are not transferable and those worn by other
than the person to whom issued will be confiscated. Business cards
are not to be used in Congress badge holders.
A fee will be charged for replacing a lost badge, for any extra
badges required in excess of the regular allotment per booth,
or for badges ordered after the order date specified in the Exhibitor's
Manual.
15. CHARACTER OF EXHIBITS: The general rule of the exhibit
floor is "be a good neighbour". No exhibits will
be permitted which interfere with the use of other exhibits or
impede access to them or impede the free use of the aisle. Booth
personnel, including demonstrators, hostesses and models are required
to confine their activities within the Exhibitor's booth space.
a) Exhibitor's Representatives: Each Exhibitor must ensure
at all times during the period of the Exhibition that someone
is present at their booth. All representatives should be either
employees of the Exhibitor or representatives earning commissions,
brokerage fees or on salary. Models and demonstrators may be hired
and admitted to the exhibit hall with a badge that clearly identifies
them as representing the Exhibitor.
b) Attire: Exhibitor representatives should be conservatively
attired to maintain the professional and business-like climate
of the exposition.
c) Sound: Sound systems will be permitted if tuned to a
conversational level and if not objectionable to neighbouring
Exhibitors. Motion pictures relating to Exhibitor's equipment
will be permitted, provided projection equipment and screen are
located on the rear one-third of the booth, and all viewers stand
or sit within the booth. Sound movies will be permitted only if
the sound is not audible in the aisle or neighbouring booths.
d) Lighting: In the best interest of the Exhibition, BAC
reserves the right to restrict the use of glaring lights or objectionable
light effects including flashing electric signs or lights.
e) Booth Exteriors: The exterior of any display cabinet
or structure facing an aisle or adjacent Exhibitor's booth must
be suitably finished and decorated at the Exhibitor's expense.
f) Noise and Odours: In fairness to all Exhibitors, BAC
reserves the right to restrict the use of noisy or obstructive
activities, noisily operating displays, or exhibits producing
objectionable odours. Loud machinery should only be run for reasonable
periodic demonstrations.
16. PHOTOGRAPHY AND SKETCHING: Cameras may be carried
in the exhibit area, but under no circumstances may photographs
be taken without expressed authority of the Exhibitor concerned
in each case. In the event of a dispute, the images will be confiscated,
developed and the pictures and negatives/electronic files in question
will be returned to the Exhibitor concerned, all at the expense
of the offending individual. Sketching or drawing machinery on
display is prohibited.
17. DISPLAY HEIGHTS: Display material (including show
cases, display or storage cabinets, electrical fixtures, wire,
conduits, etc) and hanging signs, banners, flags or any other
exhibit components that must be suspended from the ceiling must
adhere to the Exhibit Construction Guidelines outlined in the
Exhibitor's Manual.
18. EQUIPMENT POSITIONING WITHIN EXHIBIT: To ensure the
safety of all show participants, machinery and equipment shall
be positioned so that no portion is closer than 12 inches from
the aisle, subject to Show Management approval. Equipment displayed
in "in-line exhibits" should be positioned so as to
minimize interference with the sightline into neighbouring exhibits.
19. EXHIBITOR'S MANUAL: BAC will make available to each
Exhibitor an Exhibitor's Manual which shall contain a copy of
the operating rules and shall provide official contractor information,
order forms and guidelines on installing and dismantling of exhibits.
This manual will be forwarded to the person named on the Application
for Exhibit Space as the Booth Coordinator. It is the responsibility
of the Booth Co-ordinator to ensure that all personnel involved
in the booth are aware of the regulations.
20. EXHIBITOR RESPONSIBILITY: Each Exhibitor is charged
with knowledge of all laws, ordinances and regulations pertaining
to health, fire prevention and public safety while participating
in this Exhibition. Compliance with such laws is mandatory for
all Exhibitors and the sole responsibility is that of the Exhibitor.
21. INTERPRETATION OF REGULATIONS: BAC reserves the right
to make changes, amendments and additions to these Terms and Conditions
at any time and all changes, amendments and additions so made
shall be binding on the Exhibitor with the provision that all
Exhibitors will be advised of any such changes. Any matters not
specifically covered herein are subject to decision by BAC.
